- Do I need to pay a deposit?
A security (damage) deposit and completed contract are required to secure a date. The security deposit is separate from the rental fee and cannot be applied towards the rental fee. Security deposits are refundable after the event, provided there are no charges assessed due to damage, loss, cleanup or extension of contract time.
- What if I have to cancel my event or change the date?
All cancellations must be made in writing by the contract holder, signed, and addressed to the venue manager. Telephone cancellations will not be accepted. A cancellation fee will be assessed; the amount is dependent upon how close the cancellation date is to the event date. A one-time-only date change within the same venue is acceptable when done 180 days or more prior to the event date.
- Can I transfer my event to another M-NCPPC venue?
Transfers of events between M-NCPPC venues will be treated as cancellations. The cancellation policy will apply.
- How early can I have access to the venue?
The venue will be available to the contract holder at the starting time stated in the rental contract. Typically caterers require at least 1-½ to 2 hours for setup and one (1) hour for cleanup. The event must end one hour before the contract ending time. For example: If your contracted hours are 6 pm-1 am, 6 pm would be the very earliest you and your vendors could enter the venue; the event should not start before 7 pm. The event would need to end by 12 am so that cleanup could take place between 12 am and 1 am.
- When can I schedule a rehearsal?
Wedding rehearsals are available Monday-Friday but are not guaranteed due to the heavily-booked event calendar. A contingency plan (i.e., an off-site rehearsal) is highly recommended in case the desired date for a rehearsal is not available. Rehearsals are scheduled at a maximum advance notice of 30 days prior to the event date, on a “first-come, first-served” basis, and never on Saturdays, Sundays, holidays, or the hour before the contracted time of the event.
- Do you have an onsite caterer or can I use my own?
Onsite catering is not available. You are welcome to use your own licensed and insured caterer with a current liability insurance certificate (must be insured up to $1,000,000 per occurrence under General Liability) food handler’s license and food service facility permit, or you can choose one from our list. The caterer selection and required documents must be provided must be provided three months (90 days) prior to the event date, (the caterer's name must be linked to the insurance and food service permit).
- Who is responsible for the setup and breakdown?
The selected caterer must comply with M-NCPPC's rules and regulations regarding food and beverage service, setup, breakdown and clean up at an event. If it is determined that the caterer did not provide the setup and breakdown of tables and chairs, and/or did not clean the areas used for the event, the entire security deposit will be forfeited.
- Can I decorate the venue?
A manager's approval, no later than two (2) weeks prior to the event, is required for all decorations.
- Is alcohol allowed?
Alcoholic beverages may be served. The contract holder is responsible to ensure all guests being served by a licensed bartender and are twenty-one (21) years of age or older. BYOL (bring your own liquor) is prohibited. Only non-profit organizations can request approval to have a cash bar. All requests for approval must be made in writing and sent to:
M-NCPPC, Prince George’s County Department of Parks and Recreation
6600 Kenilworth Ave.
Riverdale, MD 20737